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What Paperwork for Weddings - part 1 of 1

by Phil Jones Published

Q: What paperwork should a photographer have in place before they agree to shoot a wedding and what should clients make sure photographers have before hiring them?

A: It is absolutely essential that wedding photographers draw up a contract with each client.

Signed by both parties, the contract should give details of the package agreed between them - and what can be expected if things go wrong. We have examples of typical contracts which our photographer members can easily access via a link on our online forum.

We advise that photographers also provide a shooting plan for the wedding and agree, prior to the 'big day', a definitive list of who should be in the photographs.


One copy of both the contract and the shooting list should be taken to the wedding and another copy kept in a secure place - in case of any subsequent dispute.

Additionally, it is part of our terms, conditions and code of conduct that the wedding photographer avails him or herself with appropriate insurance cover including professional indemnity and public liability.

Furthermore, it is essential that enquiring customers see work previously produced by the same photographer that they expect to shoot their wedding. Sometimes clients see studio work and wrongly assume that the author of that work will definitely be the photographer they employ for their wedding. This must always be checked.

Customers will also be looking for qualifications - and all our members are asked to submit samples of their work to us soon after becoming a member. We run print competitions, which annually attract over 23,000 entries. Every image is scrutinised by one of our photo-experts and a critique/ help offered to the photographer where necessary.


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last update 06/11/2019 11:09:04

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